Configure Team Settings
With skills assigned to sessions and to representatives, it is time to make sure sessions can route to the appropriate representatives. You can set up a routing system through the API, but here we are going to discuss routing via teams.
First, make sure that the issue is visible on your public site. From the Public Portal > Public Sites page, edit the site through which you wish customers to be able to submit this issue. Make sure that the Issue Submission Survey is enabled, with the list type set to display issues.
Then, either check Display Issues for All Teams or Display Issues for the Selected Teams and pick the ones you want. Be sure to click Save when done.
Next, go to Configuration > Support Teams, select a team to edit, and make sure the representatives you want to handle the issues assigned to this team are members of this team in some role. Members can be assigned individually or via group policy.
Finally, you must enable Equilibrium by selecting how you want sessions to be routed to teams. Expand on Equilibrium Settings and use the dropdown menu to select the appropriate algorithm, depending on how you want sessions to be routed. Options are:
- None: no algorithm is selected and session requests remain in the team queue until a representative manually accepts them.
- Least Busy: session is assigned to the least busy representative, that is, the representative who has had the lowest number of simultaneous sessions for the longest time.
- Skills Match, Least Busy: session is assigned by selecting the representative with the most appropriate skill set match necessary to handle the issue, as well as being the least busy of all qualified representatives.
The Alert Timeout dropdown determines how long the session remains assigned to the representative’s queue before it is assigned to the next representative.
You also can create a Waiting Session Rule. If enabled, set how long a session is allowed to remain in this queue. Then choose the action to take if the session waits for longer than the set time. You can either transfer the session to an overflow queue, or you can mark the session as overdue. A session that becomes overdue plays an audio alert, flash in the queue, causes the queue itself to flash, and displays a pop-up notification. These notifications can be modified in the representative console settings.
Test the Configuration
If you wish to test the above configuration, first log in to the representative console using an account with the skills set you wish to test.
Next, go to the public site and submit a support request via the issue submission form. Be sure to select an issue that has skills assigned to it and that routes to one of the representative's team queues.
After the customer client connects, the representative should see a session assignment alert for that session, assuming they are the best match and the least busy of any identical matches.
The representative console shows the skills and priority assigned to the issue you selected from the issue submission form.